(Version of 10.3.1994 *)
For the elections taking place at the General Meeting (see § 6 (4) 4/5 of the Articles of Association), for the Executive Board (§ 8 (2) ff.), In particular
- Chairman of the Society (§ 8 (3) 1)
- Treasurer (Treasurer (§ 8 (3) 2),
- The 1st and 2nd Vice-Chair (§ 8 (3) 3.)
As well as the auditor (§ 6 (4) 4), the following electoral regulation applies:
- Leader of the Election
- Number of Management Board Members
- Election of the Societies Chairman
- Election of the Treasurer
- Election of the remaining Board Members
- Election of the 1st and 2nd Deputy Chairmen
- Elections to the Executive Board
- Postal Vote
- Election of the Auditor
1.Leader of the Election
In the case of board elections, the General Assembly elects an election officer at the beginning of the electoral process. Corresponding candidates from among those present may be nominated by the Board, the Assembly Leader or other members present. If only one candidate is named, the election is made by acclamation, otherwise by open vote. The electoral leader cannot be a candidate for the following elections.
2.Number of Management Board Members
Pursuant to § 8 (1) of the articles of incorporation, the Management Board generally consists of seven members. The General Meeting shall discuss and decide on any deviations from this.
3.Election of the Societies Chairman
- The electoral leader shall list the candidate list for the office of the chairman. Each present member of the company has the right to appoint candidates; Written proposals may be submitted by absent members. The nominees are consulted on their willingness to participate; Unless the person proposed is not present, a declaration of consent (usually in writing) must be submitted.
- The election shall be made in writing and secret in such a way that the name of the selected person or “abstention” is indicated on the ballot. If only one candidate is available, the details “yes”, “no” and – for the purpose of abstention – may be provided with an empty ballot. Any other ballot filled in will be considered invalid.
- After the ballot papers are collected, the number of votes each candidate has received will be counted. Candidates are not to be involved in the counting process.
- The candidate with the highest number of votes is elected, provided that the absolute majority of the votes (ie, more than 50% of the valid votes) is reached. The person concerned is consulted regarding the acceptance of the election.
- If the absolute majority is not reached, the election is repeated among the candidates with the highest and second highest number of votes (procedure as for 3.2, 3.3, 3.4).
- If no absolute majority is reached in this case, a further election will take place among the two candidates who are most highly placed at 3.5, where the simple majority (without abstentions) is sufficient to win and, in the case of a tie, by drawing off lots.
4.Election of the Treasurer
- In accordance with the above, the electoral director shall appoint the candidates for the office of the treasurer.
- The election is made as a written, secret election as in 3.2. – 3.5.
5.Election of the remaining Board Members
- The remaining (usually five) members of the Management Board are elected in a single ballot which also decides on the positions of the first and second deputy chairmen (see 6.).
- The electoral leader shall submit the candidate list in accordance with the provisions in 3.1.
- Each candidate has a total of five votes. Accumulation of votes is possible. The (secret, written) election takes place on the basis of the fact that the names of proposed candidates as well as the number of votes given to each candidate are recorded on the ballot papers. (If fewer than five members of the Management Board are to be elected, “five” shall be replaced by the corresponding current number here and below).
- By collecting the votes, the candidate is elected and announced how many votes each candidate has received. Candidates are not involved in the counting process.
- The candidates with the five highest number of votes are considered to be elected to the Executive Board, if this is clear. They are asked whether they accept the election.
- In the event of a tie between the places five and six, a written secret ballot shall be held among all the candidates with the relevant number of votes, unless the result of the withdrawal of candidates in 4.5. Clear.
- A supplementary election takes place according to the same principles as above if the required number (five) of the members of the Management Board is no longer achieved by rescission or abstention from the election.
6.Election of the 1st and 2nd Deputy Chairmen
The first and second deputy chairmen of the company shall be determined from the set of the five remaining elected members of the Board of Directors, according to the number of votes received in the election under 5. (§ 8 (3) 3 of the Articles of Society). As a rule, these are the two candidates with the two highest number of votes, in the case of the withdrawal or renunciation of candidates, the candidates in the ranking. In the event of a tie, a single-choice ballot shall be decided by a simple majority.
7.Elections to the Executive Board
By-elections to the chairman or treasurer take place as described in 3. and 4. The by-election of other members of the Management Board takes place by a simple majority; if necessary, a new election is to be made via the office of the first and second deputy chairpersons in an election analogous to 5.3 and 6. The election, All by-elections are only valid until the end of the current Executive Board.
Regular executive board elections can also be made by postal vote if decided so by the Executive Board (§ 7 (1) of the Articles of Society). The voting must be made if the requirements of § 7 (2) of the Articles of Society are met. The deadline is determined by the election leader. Candidate proposals must reach the election officer in time and in writing, which then sends the ballot to the members. The completed ballot papers must be received by the appointed body (usually the election leader) no later than 8 days before the General Meeting; Personal donation may also be agreed upon during the anniversary (up to a final date to be fixed approximately one day before the Annual General Meeting).
The ballot papers are counted before the start of the Annual General Meeting and the results are announced there. Any necessary selection and by-election will be held in the Annual General Meeting.
9.Election of the Auditor
The two auditors are selected by acclamation, provided that only two candidates are proposed and no request is expressed by written vote. Otherwise, written voting will be made analogous to 5.
Resolution of the General Meeting of the Society for Classification e.V.
Salzburg, 26.02.1991, with addition (footnote) of 10.3.1994.
* In the interest of simplification of the text, all functional names are listed in male form in this electoral code. They apply to women in female form.